Apple Calendar on iOS phone

How to Use Apple Calendar on iOS

Feeling overwhelmed by appointments, deadlines, and social gatherings? Well, fret no more! Apple Calendar on iOS is here to be your trusty sidekick, keeping your schedule organized and your mind at ease.  In this guide, we’ll walk you through everything you need to know to master this essential app.

Navigating the Apple Calendar Interface

When you open the Apple Calendar app, you’ll find a clean and easy-to-use interface. By default, it shows you the current month with all your upcoming events highlighted on different days. Here’s what each part of the interface does:

  • Top Bar: Displays the current month and year. Tap the arrows to switch between months.
  • Calendar Grid: Shows the days of the month. Days with events have dots underneath. Tap a date to see scheduled events.
  • Navigation Buttons: Located at the bottom, these buttons switch between views like Month, Week, and Day. You can also use the “Search” function here.
 Apple Calendar on iOS phone

Apple Calendar on iOS

Adding Events: Keeping Track of Your Busy Life

Now, let’s get into adding events. Apple Calendar makes this easy:

  1. Tap the “+” Button: It’s at the top right, no matter which view you’re in.
  2. Fill in Event Details: Enter the event’s title, date, time, location, and which calendar (work, personal, etc.) to save it to. You can also add notes and invite others.
  3. Set Alerts: Don’t forget important events! Set alerts to remind you beforehand, from minutes to days.

Viewing and Editing Events: Keeping Your Schedule Up-to-Date

Life can change, and so can your plans. Here’s how to view and edit events:

  • Tap an Event: In any view, tap an event to see details like title, date, time, location, notes, invitees, and alerts.
  • Editing: Tap “Edit” to make changes to any detail. You can also delete events from here.

Advanced Features: Supercharge Your Apple Calendar Experience

Apple Calendar has more to offer than just basic scheduling:

  • Multiple Calendars: Keep work and personal life separate by creating different calendars. Tap “Calendars” at the bottom to manage them.
  • Color Coding: Assign colors to calendars for easy visual organization. For example, work events could be blue, personal green, and so on.
  • Search Function: Need to find something specific? Use the search bar to quickly locate events by title, location, or even attendees.
  • Sharing Calendars: Share your schedule with others for better coordination. Choose who can view or edit your calendar.
  • Siri Integration: Use Siri to add events or reminders hands-free. Just say “Hey Siri” followed by your command.
  • Subscribe to External Calendars: Integrate external schedules, like work calendars, to see everything in one place.

New Points to Enhance Your Experience:

  • Travel Time: When adding events, you can factor in travel time to ensure you’re never late. Apple Calendar can estimate travel time based on your usual routes and notify you accordingly.
  • Attachments: Attach files and documents to your events for easy access. Whether it’s a meeting agenda or presentation slides, keep everything related to your event in one place.
  • Custom Repeat Options: Besides regular repeating events (daily, weekly, monthly), Apple Calendar allows you to create custom repeat patterns. This is useful for events that occur on specific dates or follow irregular schedules.
  • Time Zone Support: If you travel frequently or work with people in different time zones, Apple Calendar automatically adjusts event times based on your current location, ensuring you’re always on time.


Mastering Apple Calendar lets you turn chaos into organization. From adding events with ease to using advanced features like color coding and sharing, Apple Calendar helps you take control of your time and achieve a balanced, productive life. So, embrace its power and conquer your busy schedule with confidence!